Why a fully adjustable office chair is important

We are all different, so when you buy a new office chair, look for one that has all the adjustability features.

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We are all different and no two people have the exact same body shape and size. An office chair that is comfortable for one person, may be totally uncomfortable for someone else. To accommodate our different body shapes, the design of modern office chairs includes greater adjustability. Initially, this adjustability was limited to the seat height, and while this was a huge step towards greater comfort, it does not go far enough. Today, high-end office chairs are fully adjustable and can be altered to accommodate virtually every body shape and size. Typical features of modern office chairs include multi-adjustable armrests, fully adjustable lumbar supports, seat and backrest angles, seat depth and finally a head or neck rest. History of the office chair

Having so many adjustable functions reduces, and may even prevent health problems that are commonly caused by sitting on a chair that doesn’t suit or fit your body. How to adjust your office chair to prevent back pain.

As explained by the Victoria Department of Health, sitting still or in an awkward position for long periods, can lead to cardiovascular, circulatory and musculoskeletal problems such as pain in your lower back, neck and shoulders. This can lead to the swelling of nerves and tendons that can cause pain in your elbows and arms. A fully adjustable office chair that includes a head rest, will not only alleviate some of these posture related health issues, but also help you achieve optimum comfort and improved focus, which will result in you being more productive.

6 factors to consider before buying an office chair.

Main features of fully adjustable office chairs

Below are the main functions of modern ergonomic  office chairs and some pointers on how to use their adjustability to suit your body. What is an ergonomic chair? Take time to know your chair, and understand the functions of the various knobs and levers before you start adjusting your office chair. For more details, see How to setup your office chair – a quick and easy guide.

1. Dynamic Sitting

Chairs that do not move with your body or are ‘locked’ into a fixed position, are static. Sitting statically for extended periods often leads to muscular pain in your back, neck and shoulders. By constantly stimulating these muscles and increasing the blood flow through them, such pain can be reduced. This is achieved when an office chair is fitted with a mechanism that allows Dynamic Sitting.

Modern office chairs like the Alya (pictured), are fully adjustable, including seat & backrest height and angle, armrests, and neck or headrest. With the Alya, Dynamic Sitting is achieved by the inclusion of a synchro mechanism.

synchro mechanism | dynamic sitting
What is 'Dynamic sitting'?

2. Adjusting the seat height of your office chair

Seat height is critical. When you adjust the height of your chair, your feet should be flat on the floor with your knees slightly below the level of your hips. What is the correct height for my desk, computer monitor and office chair?

office desk at incorrect height

Seat height adjustment
Left: Seat height is too low and angle of the elbows is less than 900. Forearms are not parallel to the floor.

Right: Seat is too high and angle of the elbows is greater than 900. Again, forearms are not parallel to the floor. The hunched back typically results in muscular pain in the upper back and shoulders.


    • Adjust the seat too low. If you lower the seat too far, your knees will be higher than your hips, putting more strain on your lumbar discs and hip joints. Furthermore, to reach the work surface, you will have to lift your arms, which creates muscular strain in your shoulders and neck.
    • Sit on the front edge of the seat. Doing so means that the backrest will not be supporting your back. If you have to sit on the front edge of the seat so that your feet touch the floor, then use a footrest.

3. Seat depth adjustment (seat slider)

Not all office chairs have a seat slider.

A seat slider allows you to move the seat pan backward or forward to suit the length of your thighs.

If you are tall, a chair with a seat slider is highly recommended.

Seat depth adjustment on the Leila ergonomic office chair
Seat depth adjustment (seat slider)


    • That there is at least a 2-3 finger gap between the front edge of the seat and the back of your knees. This will reduce tension behind the knees, provide appropriate upper leg support, and improve blood flow.
    • The seat depth is not too deep because you will end up sitting on the edge of the seat with no back support.

4. Seat angle adjustment

Adjusting the seat angle is only possible on an office chair fitted with a synchronous (synchro) or free-float mechanism.

Synchronous mechanisms

The mechanical link on a synchronous mechanism simultaneously changes the chair’s backrest and seat angle in a fixed ratio. Synchro mechanisms usually have a 2:1 ratio, meaning that the backrest moves 20 for every 10 of movement in the seat. Most ergonomic office chairs have a synchronous mechanism.

Free-float mechanisms

free-float mechanism allows you to change the seat angle independently from the backrest. Furthermore, the seat can be adjusted to a forward sloping position which reduces the disc pressure in the lumbar region of your back. All orthopedic office chairs have a free-float mechanism. What is an orthopedic office chair?

The free-float motion of either a synchro or free-float mechanism stimulates the muscles in your back and legs which improves blood circulation and reduces muscular pain commonly caused by static sitting.

The seat angle on a free-float mechanism can be set at a negative tilt or forward slope. This forward slope is typically limited to about 50.

According to Occupational Safety and Health Administration (OSHA), a forward sloping seat helps increase blood flow to the lower extremities and at the same time reduces the pressure in the discs of the lower back.

medical orthopedic chairs help with sciatica
Orthopedic office chairs have a free-float mechanism that allows the seat to be adjusted to a negative or forward tilt.

5. Backrest angle (tilt) adjustment

An office chair with a fully adjustable backrest allows you to change the angle between your torso and thighs anywhere from about 90 to 1100. The backrest can typically be locked in any position within this range. It is recommended to keep the backrest in a free-float (rocking) motion to promote continuous support as you sit and move in the chair.  


    • Maintain constant contact with the backrest to maximise comfort and improve muscle stimulation and blood circulation. 
    • Sit far back in your chair and allow the backrest to support your entire back.

6. Backrest tension adjustment

The backrest angle and backrest tension adjustments go hand-in-hand. The ideal tension allows you to easily recline back in your chair while there is still enough resistance to support your back. Some chairs have a self-tensioning feature built into the mechanism which will automatically tension the backrest according to your body weight.

7. Adjusting the lumbar support on an office chair

An adjustable lumbar support allows you to position the lumbar pad to fit the curvature of your spine.

Typically, the lumbar support is adjustable in both it’s vertical and horizontal position.

adjusting the lumbar support on an office chair


    • Do not over accentuate the back support into the inward curve of your spine. The additional horizontal pressure will cause unnecessary strain in your lumbar area.
    • Make sure the lumbar support is not too high or low, as this might cause slouching and discomfort.
    • Sit as far back as possible in your seat with your back fully supported by the backrest.

Some office chairs have a fully adjustable backrest. These backrests can be raised or lowered to position them so that they support the natural curvature of your spine.

8. Adjustable armrests

Adjustable arms will allow you to customise the height and/or distance between the arms as well as the position of the arm pads to suit your body. What is the difference between office chair armrests?

When sitting on the chair, your arms should be parallel to the floor and your elbows bent at about 900.

Arm pads that move forward, backwards and pivot inwards will provide you with correct forearm positioning for better support and comfort.

Note: Armrests are task dependent and not always necessary. 

fully adjustable armrests for office chairs

9. Adjustable head/neck rest for your office chair

Not all ergonomic office chairs have them and not every person requires a neck or headrest.

Adjustable neck rests are generally not used continuously. Typically, they are only used to support your neck and shoulders when you want to relax or to help reduce stress and stiffness in your neck, back and shoulders.

Many of the desk chairs that we have on sale include an adjustable headrest.


Headrests or neck rests can be a great ergonomic addition to your office chair. Select a chair where both the height and angle of the headrest can be suitably adjusted. An office chair headrest that is not suited to your body can cause more harm than good. This is especially so if it forces your head into a position that results in muscular pain.


When buying a new office chair, look for one that is fully adjustable. Doing so is a smart investment that will not only offer maximum benefits for your health, but will also improve your productivity. How do I choose the right ergonomic desk chair for me?

Contact us for more information on our business furniture solutions.

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