What influences the price of an office chair?

What influences the price of an office chair

Office chairs can be a significant investment. When you’re looking to acquire a new chair, one of the first things that comes to mind is the price and whether it fits within your budget. When you start looking at the available options, it quickly becomes clear that there are huge price differences between chairs….so what influences the price of an office chair? There are 8 major factors:

1. The use or application of the chair
2. Warranty
3. Weight rating
4. Ergonomic rating
5. Compliance with international standards
6. Seat foam
7. Swivel mechanisms
8. Construction materials and other components.

Following a detailed explanation of each of these factors, we provide you with an example where we compare 4 different office chairs.

1. The Use or Application of the Chair

If you are spending most of your day away from your desk and a total of only 2-3 hours sitting at your workstation, then an office chair with basic functionality will do the job.  Such a chair typically has limited features and adjustability. A basic chair should cost less than one that offers greater adjustability and more ergonomic features.

On the other hand, if you spend the greater part of your day sitting down, then a 8-hour day chair would be the natural choice. These chairs have additional ergonomic features and adjustability to allow you to correctly setup the chair for your work environment. The added functionality will however, increase the price of the chair. Using a basic chair for this application, can be detrimental and impact your long-term health and wellbeing.

Control rooms and call centres that operate on a 24/7 basis are at the extreme end of the spectrum. The chairs that are required for these applications need to be exceptionally rugged and have multiple adjustability features so that they can accommodate different users. The heavy-duty construction and use of high quality components adds extra costs, making these chairs more expensive than their basic and 8-hour day counterparts.

The application of the chair impacts its design and construction, and therefore its price.

2. Warranty

Office chairs with a long manufacturers warranty are usually made with more expensive, high-quality, durable components. A chair with a 10-year warranty should last longer than one with only a 1-year warranty. You can also expect it to carry a higher price-tag.

3. Weight Rating

A chair that has a higher weight rating is normally manufactured from stronger and more costly components. For example, a heavy-duty chair that is used in a 24/7 control room and has a weight rating of 180kg, needs a special gas lifter, upgraded swivel mechanism, and added reinforcements. These upgrades directly lead to a higher price. Typical weight ratings for office chairs are as follows:

  • Budget and entry-level chairs, 120kg
  • 8-Hour day chairs, 120-150kg
  • 24/7 chairs, 150-180kg

A chair with a higher weight rating is stronger and more durable….and usually more expensive.

4. Ergonomic Rating

The Ergonomic Rating of an office chair is a scientific evaluation system that determines the value of it’s various ergonomic features. The final score is then expressed on a 1 to 5 scale. The higher the ergonomic rating, the greater the number of features and adjustability functions a chair has.

For example, a chair with a 1-Star rating is not adjustable and is only suitable for short period use….a dining room chair is a good example. Office chairs with a 5-Star rating have all the latest ergonomic features to enable you to adjust the chair to your exact requirements. These chairs are suitable for anyone who spends their entire day sitting at their workstation, including multiple shifts and 24/7 operators.

The ergonomic rating can influence the price of the chair. The higher the rating, the higher the price.

5. Compliance with International Standards

Chairs that are designed in accordance with international quality authorities like BIFMA, meet certain minimum standards regarding performance, comfort, safety, sustainability and durability. Such standards, in conjunction with quality system and process control standards like ISO 9001:2015, give you the confidence that the chair you are looking to buy, will “do the job!”

Manufacturers’ that adhere to international standards offer superior products. This is typically reflected in a higher selling price.

BIFMA standards for office chairs

6. Seat Foam

The seat foam has to support you and plays an integral part in the overall comfort and durability of any office chair. There are 2 basic types of seat foam, viz. Moulded Foam and Block-Cut Foam.

Although moulded foam has numerous advantages, it is the more costly option. If you are looking for a quality office chair, then moulded foam is a definite “must-have” feature.

difference between moulded and block-cut foam

7. Swivel Mechanisms

Standard swivel and tilt mechanisms are commonly used in budget and entry-level chairs. These affordable mechanisms offer only basic functionality and will allow the chair backrest to tilt and lock in a single position. 

Chairs fitted with synchronous or free-float mechanisms offer far greater adjustability and are mainly used on office chairs with a 4 or 5-Star Ergonomic Rating. At the upper-end of the scale, mechanisms that incorporate seat depth adjustment provide additional functionality, and improve the seated comfort for taller people.

As a general rule, the greater the functionality of the mechanism, the higher the price.

8. Construction Materials and Other Components

The final item that influences the price of an office chair, are the construction materials and components that are used. Naturally some are more expensive than others. Here are the most important:

  • Aluminium – Commonly used in the frame, mechanism and 5-Star base of more expensive chairs like the Alya Executive. Less expensive chairs will utilise components made from nylon.
  • Upholstery materials – there are significant differences in the quality, durability and cost of upholstery materials. The price of mesh, fabric, vinyl and leather can vary dramatically, thereby impacting the selling price of the chair.
  • Gas height adjusters – The various grades and weight ratings of gas lifers all come at a different cost.
  • Armrests – Adjustable armrests can vary from simple height adjustable, to multi-adjustable. The latter provide greater functionality that may include height, width, angle and depth adjustment.

Chair and Feature Comparison – examples

Below is a comparison table showing 4 chairs that have a significant difference in their selling price. The Alya Executive chair incorporates all 8 of the above factors, which is why it is the most expensive option.

FeaturesAlya ExecutiveMira ExecutiveLeila ExecutiveElara Executive
Approx Price (incl VAT)R11500R5000R3000R2500
Warranty10 years10 years5 years5 years
Weight Rating150kg150kg120kg120kg
Ergonomic Rating5 Star5 Star5 Star3 Star
CertificationsTÜV SÜD
Backrest & Lumbar SupportIndependent
backrest angle
and fully adjustable
lumbar support
Fully adjustable
lumbar support
Fully adjustable
lumbar support
- -
Seat FoamMouldedMouldedMouldedMoulded
Seat Depth AdjustmentYesYesYes - -
ArmrestsMulti-adjustableMulti-adjustableHeight adjustableHeight adjustable
Base & Castors70cm Aluminium,
65mm castors
68cm Nylon,
60mm castors
68cm Nylon,
60mm castors
68cm Nylon,
60mm castors
Wire controlled
15 locking positions
4 locking positions
4 locking positions
1 locking position
HeadrestMulti-adjustableHeight adjustableHeight adjustableHeight adjustable


There are many factors that influences the price of an office chair. Buying a cheap chair for the wrong application may damage your long-term health and wellbeing. Furthermore, it may not last as long as you had hoped, and so cost you more over time.

Author: Ronel Hendry
Office Ergonomics Risk Facilitator at Karo Manufacturing (Pty) Ltd

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